Terms and Conditions

These Terms and Conditions (the "Terms") constitute a binding legal agreement between the Organizer and each Buyer and each Delegate in connection with registration for, purchase of, access to, attendance at, and participation in APMF 2026 (the "Event"). The Terms govern the commercial, operational, and conduct-related aspects of the Buyer-Organizer and Delegate-Organizer relationship, and extend to all Event-issued artefacts, credentials, communications, and associated services.

By (i) completing a registration form, (ii) submitting any payment or authorization to pay, (iii) completing Delegate information, (iv) receiving, possessing, presenting, or using Access Credentials, or (v) entering or attempting to enter the Event premises, each Buyer and each Delegate is deemed to have read, understood, and irrevocably accepted these Terms, the Privacy Notice, any supplemental conditions issued by the Organizer prior to or during the Event, and any venue-specific rules published by Bali Nusa Dua Convention Center or other authorised venue operators.

No waiver of any term is effective unless given in writing by an authorised representative of the Organizer. Acceptance of any benefit or service provided by the Organizer does not constitute a waiver of any of the Organizer's rights under these Terms.

1. Organizer and Event

APMF 2026 is organized by [Organizer — to be confirmed] (the "Organizer"), whose decisions in respect of the Event are final and binding subject only to mandatory applicable law.

The Organizer may act through directly engaged staff, authorised contractors, delegated partners, appointed agents, technology providers, payment processors, email service providers, venue operators, and other third parties acting on the Organizer's behalf (collectively, the "Authorised Parties"). These Terms apply equally in respect of acts performed by any Authorised Party within the scope of its engagement.

These Terms apply without limitation to:

• each person or entity purchasing, attempting to purchase, or causing the purchase of one or more Event passes, seats, or access entitlements;
• each person nominated, assigned, invited, substituted, or replaced as a delegate or attendee for the Event;
• each person holding, receiving, or presenting any Event-issued access credential, including QR codes, printed or digital badges, magnetic or RFID-enabled tokens, secure personalised links, companion application logins, and onsite check-in references;
• each observer, guest, press representative, sponsor representative, exhibitor representative, production crew member, vendor, contractor, or any other person granted conditional access to Event areas; and
• each person accessing Event-related websites, mobile applications, dashboards, communications, recordings, archives, or post-Event digital assets.

2. Definitions

In these Terms, the following capitalised expressions have the meanings set out below. Where the context permits, the singular includes the plural and vice versa, and references to any party include its successors and permitted assignees.

• "Buyer" means any natural person, corporate entity, partnership, public body, non-profit organisation, or other legal person purchasing, committing to purchase, or causing the purchase of one or more Seats or passes, and includes any representative authorised or reasonably appearing to be authorised to act on that person's behalf.
• "Delegate" means the individual attendee nominated by the Buyer (or, where permitted, by a duly authorised substitute) to occupy a specific Seat, and includes any person who in fact presents Access Credentials associated with that Seat at the Event.
• "Order" means the complete commercial and registration record established in the Organizer's systems in respect of one or more Seats, including the Buyer identity, billing data, payment status, tax treatment, assigned Delegate information, voucher or promotional application, and operational flags used for reconciliation, reporting, and onsite access control.
• "Seat" means the single, non-divisible attendance entitlement attached to a specific Delegate identity and enforced through unique Access Credentials; Seats are not interchangeable between Delegates except as expressly permitted by these Terms.
• "Access Credentials" means any artefact, token, string, link, QR representation, badge, wristband, application login, or other mechanism issued, activated, or recognised by the Organizer to establish a Delegate's right of entry or participation.
• "Event Materials" means, collectively, the published and unpublished schedules, programme details, sessions, notices, content, slides, recordings, broadcasts, transcripts, branding assets, communications, datasets, artworks, and derivative works relating to the Event.
• "Confidential Information" means any information disclosed by the Organizer or its partners that a reasonable person would understand to be confidential by nature, by context, or by the express designation of the disclosing party, including unannounced programme details, sponsor arrangements, attendance lists, and commercial terms.
• "Privacy Notice" means the privacy and personal data handling notice published by the Organizer in connection with the Event, as updated from time to time.

3. Registration and Information Accuracy

Each Buyer and each Delegate warrants that all information submitted in connection with registration, Delegate assignment, invitation completion, tax documentation, dietary or accessibility declarations, and onsite check-in is accurate, complete, current, and not misleading at the point of submission, and undertakes to correct any such information promptly upon becoming aware that it has become inaccurate.

The Organizer is entitled, but not obliged, to rely on any information submitted for the purposes of registration processing, order administration, payment verification, invoice and tax document issuance, Delegate assignment, badge production, QR issuance, identity verification, onsite access control, operational reporting, statutory reporting, health and safety procedures, anti-fraud checks, anti-money laundering checks where applicable, and Event communications.

The Organizer may, at its sole discretion and without liability to the Buyer or any Delegate, suspend, reject, correct, deduplicate, limit, downgrade, reassign, or cancel any Order, Seat, or registration where submitted information is incomplete, inaccurate, fraudulent, duplicated, operationally invalid, sanctioned, or otherwise inconsistent with these Terms or applicable law, and may retain or release funds in connection with such actions in accordance with Section 12.

4. Purchase, Payment, and Confirmation

All prices are stated in Indonesian Rupiah (Rp) unless expressly stated otherwise, and are exclusive of any applicable value added tax, withholding tax, payment-network surcharge, foreign exchange differential, or cross-border handling fee, unless the payment interface expressly presents the total as inclusive.

An Order is not confirmed, and no Seat is secured, until payment in full has been successfully received, cleared, and recognised by the Organizer's payment systems, or until a settlement arrangement has been expressly accepted in writing by an authorised representative of the Organizer.

Pending Orders, Orders awaiting offline payment, and Orders with incomplete Delegate assignment may be re-queued, deprioritised, downgraded, or cancelled at the Organizer's discretion if capacity constraints, operational deadlines, or commercial milestones so require. Early bird, promotional, and group rates are conditional on payment being received within the applicable promotional window; failure to meet the window may result in re-pricing to the prevailing rate without notice.

Where the Organizer elects to mark an Order as paid based on offline payment confirmation, internal reconciliation, partner settlement, or courtesy, the Organizer shall issue a registration completion link to the Buyer and, where applicable, to each Delegate, the submission of which is a precondition to Seat activation.

The Organizer reserves the right to correct obvious pricing errors, typographical mistakes, or system misconfigurations at any time prior to final confirmation and to cancel Orders formed on the basis of such errors with a full refund of amounts actually received.

5. Delegate Assignment, Substitution, and Replacement

A Buyer may purchase one or more Seats and is responsible for assigning each Seat to a specific Delegate by submitting complete and accurate Delegate information through the Organizer-provided registration interface.

Delegate assignment, substitution, and replacement requests must be submitted no later than the cut-off date published by the Organizer; after the applicable cut-off, substitution requests may be refused or subjected to an administrative handling fee at the Organizer's sole discretion, and may require in-person verification at the Event.

Seats are not transferable outside the Buyer's own Order. Resale, brokerage, auction, bartering, or monetised transfer of Seats or Access Credentials to any third party is strictly prohibited; any Seat found to have been resold or transferred in breach of this Section may be cancelled without refund and the associated Access Credentials revoked.

Where a Delegate declines, withdraws, or is otherwise unable to attend, the Buyer remains fully responsible for the underlying Order and may nominate a replacement Delegate subject to the conditions of this Section. The Organizer is not required to investigate the reasons for any substitution.

6. Access Credentials, QR Codes, and Badges

Access Credentials are personal, non-transferable, single-use-per-entry entitlements issued solely to the Delegate to whom they are assigned. Sharing, lending, copying, photographing for the benefit of another person, reselling, forging, tampering, altering, or permitting use by any person other than the assigned Delegate is strictly prohibited.

Each Delegate is responsible for the security, confidentiality, and safekeeping of their Access Credentials at all times. The Organizer is not liable for loss, theft, misuse, unauthorised capture, or compromise of Access Credentials arising from the Delegate's failure to exercise reasonable care. Replacement of lost or damaged credentials onsite may be subject to identity verification and an administrative fee.

The Organizer and venue security may at any time, and without prior notice, deny entry, suspend access, revoke credentials, confiscate badges, invalidate QR codes, restrict movement within the venue, or escort any person from the premises where any credential appears invalid, unpaid, duplicated, tampered with, operationally flagged, or where the holder appears to be in breach of these Terms, venue rules, or applicable law.

7. Event Rules and Delegate Conduct

Each attendee undertakes to comply at all times with (i) these Terms, (ii) any Event-specific conduct policy or code of conduct published by the Organizer, (iii) venue rules published by Bali Nusa Dua Convention Center and any other authorised venue operator, (iv) access restrictions, zoning, badge colour differentiation, and session capacity limits imposed by the Organizer, (v) health and safety instructions, evacuation procedures, and emergency directions, (vi) reasonable and lawful directions from Organizer staff, venue staff, security personnel, and emergency responders, and (vii) all applicable Indonesian and local laws including those relating to public order, narcotics, firearms, and customs.

The Organizer may refuse entry to, remove from the Event, revoke credentials of, or permanently ban any person engaging in harassment, discrimination, violence, intimidation, unwelcome physical contact, disruptive behaviour, hate speech, recording in violation of this Section, unauthorised soliciting or lead-capture, unauthorised promotion, theft, property damage, intoxication that poses a safety risk, misuse of credentials, breach of Confidential Information, or any other conduct the Organizer in its reasonable judgement considers incompatible with a safe and professional gathering.

No refund, pro-rata reimbursement, compensation, or substitute benefit is payable in respect of any person removed, ejected, or refused entry under this Section.

8. Photography, Video, Audio, and Event Documentation

The Event, including stage sessions, panel discussions, workshops, networking moments, break-out rooms, exhibition zones, social programmes, and incidental Event-adjacent activities, may be photographed, filmed, livestreamed, recorded, transcribed, or otherwise documented by the Organizer and its Authorised Parties.

By registering, attending, or otherwise participating in the Event, each Delegate irrevocably grants the Organizer and its successors, assignees, and licensees a worldwide, perpetual, royalty-free, sublicensable right and licence to capture, record, reproduce, edit, publish, broadcast, livestream, distribute, archive, repurpose, and exploit their name, voice, image, likeness, biographical data as voluntarily provided, session contributions, and incidental presence for the purposes of Event documentation, editorial coverage, publicity, promotional use, social media, website publication, sponsor reporting, archival purposes, and promotion of future Events.

A Delegate who wishes to opt out of specific categories of documentation must submit a written request to the Organizer in advance of the Event; the Organizer will use reasonable efforts to honour such requests but cannot guarantee exclusion from incidental capture in open Event areas.

9. Promotional and Event-Related Communications

By accepting these Terms, the Buyer and each Delegate consent to receiving transactional, operational, registration-related, onsite-logistical, safety-related, and reasonably targeted promotional communications from the Organizer and its Authorised Parties by email, SMS, in-app messages, push notifications, WhatsApp or similar messaging services, and telephone, using the contact details supplied at registration.

Transactional, operational, and safety-critical communications may not be opted out of while the Order remains active. Promotional and marketing communications may be opted out of at any time using the unsubscribe mechanism provided or by contacting the Organizer.

10. Personal Data and Privacy

The Organizer collects, stores, uses, processes, transfers, and discloses personal data for the purposes of registration, Order administration, payment and refund handling, tax and regulatory reporting, identity verification, Delegate assignment, badge and QR production, access control, health and safety, session attendance tracking, analytics, anti-fraud, anti-abuse, Event communications, post-Event reporting, and planning of future Events.

The Organizer may engage payment processors (including MCPayment), email service providers, messaging providers, cloud infrastructure providers, badge production vendors, venue operators, onsite check-in providers, analytics providers, and other processors, each under contractual obligations reasonably calibrated to the sensitivity of the data.

The Organizer handles personal data in accordance with its Privacy Notice, applicable Indonesian personal data protection law including the Personal Data Protection Law (UU No. 27 Tahun 2022), and, where applicable, extraterritorial regulations binding on a specific data subject. Data may be transferred outside Indonesia for legitimate operational purposes subject to safeguards required by law.

Delegates have the right to access, rectify, restrict, object to, erase, and port their personal data in accordance with applicable law, subject to lawful retention requirements and the Organizer's legitimate interest in operational records.

11. Event Changes, Postponement, and Cancellation

The Organizer reserves the absolute right to modify, at any time and from time to time, the date, time, opening hours, venue, layout, format, programme, speaker lineup, session titles, session durations, room allocations, access procedures, hospitality arrangements, and ancillary experiences where reasonably necessary for operational, commercial, safety, regulatory, reputational, or force-majeure reasons. No such modification entitles any Buyer or Delegate to a refund, compensation, or credit, save as expressly stated in Section 12 or required by mandatory law.

Where the Organizer postpones the Event to a later date, Orders remain valid and Seats will be honoured on the rescheduled date; the Buyer or Delegate has no right to unilaterally terminate the Order on the ground of postponement alone.

Where the Organizer cancels the Event in its entirety without rescheduling, the Organizer will refund the pass price actually received from each affected Order, net of non-recoverable payment-network charges, taxes already remitted to authorities, and reasonable administrative costs, within a commercially reasonable period. No further compensation (including for travel, accommodation, visa, time, or consequential loss) is payable.

12. Refunds, Exchanges, and Commercial Corrections

Except as expressly stated in these Terms or as required by mandatory law, all completed purchases are final and non-refundable. A decision by a Delegate not to attend, or a failure to obtain visa, travel, accommodation, employer approval, or third-party authorisation, does not entitle the Buyer to a refund.

Where a refund is expressly granted, it will be processed to the original payment instrument only, net of non-recoverable payment-network charges, any taxes already remitted to the relevant authority, and any reasonable administrative fee disclosed to the Buyer. Processing time depends on payment-network and banking timelines and is outside the Organizer's control.

Where the Organizer corrects an overcharge, duplicate charge, or system error, it may do so by refund, credit note, or reassignment at its reasonable discretion. The Buyer is responsible for raising any disputed charge within thirty (30) calendar days of the original charge; claims raised after that period may be refused.

13. Intellectual Property

All Event branding, trademarks, service marks, trade names, logos, visual identity elements, typographic assets, photography, video, audio, recordings, livestreams, session materials, websites, mobile applications, digital tools, databases, schedules, and related materials (the "Event IP") remain at all times the exclusive property of the Organizer, its licensors, speakers, partners, or the relevant rights holders.

No right, title, or interest in the Event IP is transferred to any Buyer or Delegate by reason of registration, payment, or attendance. Any unauthorised reproduction, redistribution, broadcasting, derivative use, or commercial exploitation of Event IP is prohibited and may be enforced by the relevant rights holder.

Delegates are not permitted to record, livestream, re-transmit, or publish closed sessions, workshops, or off-the-record conversations without the prior written consent of the Organizer and the relevant speaker.

14. Disclaimer of Warranties

The Event, the venue experience, the Event Materials, the registration platform, the companion mobile application, email and notification delivery, livestream availability, and any ancillary digital service are provided on an "as-is" and "as-available" basis, without warranty of any kind, whether express, implied, or statutory, to the fullest extent permitted by law, including without limitation warranties of merchantability, fitness for a particular purpose, non-infringement, uninterrupted availability, error-free operation, data accuracy, or alignment with subjective expectations.

Session content, opinions expressed by speakers, panellists, or partners, and any third-party statements or materials do not represent the views of the Organizer, and the Organizer makes no warranty as to their accuracy, completeness, or suitability for any particular use.

15. Limitation of Liability

To the fullest extent permitted by applicable law, the Organizer, its Authorised Parties, and their respective directors, officers, employees, contractors, agents, and representatives shall not be liable for any indirect, incidental, consequential, exemplary, punitive, or special damages, or for loss of profits, loss of revenue, loss of business, loss of opportunity, loss of goodwill, loss of data, or wasted expenditure (including travel, accommodation, visa, and time), howsoever arising, whether in contract, tort (including negligence), statute, or otherwise, and whether or not foreseeable.

The Organizer's aggregate liability to the Buyer and all related Delegates in respect of any Order, on any legal basis, shall not exceed the amount actually paid and retained by the Organizer in respect of that Order, net of taxes and non-recoverable charges.

Nothing in these Terms excludes or limits any liability that cannot lawfully be excluded or limited, including liability for death or personal injury caused by proven negligence, for fraud, or for any liability that is non-excludable under mandatory Indonesian law.

16. Indemnity

The Buyer and each Delegate agree to indemnify, defend, and hold harmless the Organizer, its Authorised Parties, and their respective directors, officers, employees, contractors, agents, and representatives from and against any and all claims, demands, liabilities, losses, damages, costs, and expenses (including reasonable legal fees) arising out of or in connection with (i) any breach of these Terms, (ii) any violation of applicable law, venue rules, or third-party rights, (iii) misuse, transfer, or compromise of Access Credentials, (iv) unauthorised recording, publication, or derivative use of Event Materials, (v) harassment, discrimination, violence, defamation, or other conduct attributable to the Buyer or any associated Delegate, (vi) any tax, duty, withholding, or fiscal obligation of the Buyer or Delegate that the Organizer is compelled to settle on their behalf, and (vii) any claim by a third party arising out of the Buyer's or Delegate's presence at or conduct in connection with the Event.

17. Force Majeure

The Organizer shall not be liable for any delay, suspension, postponement, or cancellation of the Event or of any obligation under these Terms where such delay or failure is caused by circumstances beyond its reasonable control, including without limitation acts of God, natural disaster, earthquake, tsunami, volcanic activity, tropical storm, flood, fire, pandemic, epidemic, public health emergency, government order, travel restriction, visa suspension, border closure, war, armed conflict, civil unrest, terrorism, labour dispute, sabotage, critical supplier failure, venue unavailability, utility failure, telecommunications failure, cyber attack, or any other force majeure event.

Where force majeure persists for a continuous period exceeding the event window without practicable alternatives, the Organizer may cancel the Event and the consequences set out in Section 11 shall apply.

18. Language

These Terms are executed and issued in the English language, which is the sole legally binding version. Any translation into Bahasa Indonesia or any other language is provided for convenience only; in the event of any inconsistency or ambiguity between the English version and any translated version, the English version prevails, save where mandatory Indonesian law requires otherwise, in which case the Bahasa Indonesia translation shall prevail only to the minimum extent necessary to comply with such mandatory law.

19. Governing Law and Dispute Resolution

These Terms, their subject matter, and their formation are governed by and construed in accordance with the laws of the Republic of Indonesia, without regard to conflict of laws principles.

The parties shall first attempt to resolve any dispute arising out of or in connection with these Terms by good-faith negotiation. Where such negotiation fails within thirty (30) calendar days of written notice of the dispute, the dispute shall be submitted to the exclusive jurisdiction of the [chosen court or arbitral forum in Indonesia], and each party waives any objection to such jurisdiction on the grounds of forum non conveniens or otherwise.

20. Severability and Waiver

If any provision of these Terms is held by a court or arbitral tribunal of competent jurisdiction to be invalid, illegal, or unenforceable, that provision shall be deemed modified to the minimum extent necessary to render it enforceable, or, where no such modification is possible, severed from these Terms, and the remaining provisions shall continue in full force and effect.

No delay or failure by the Organizer to exercise any right under these Terms constitutes a waiver of that right, and no single or partial exercise of any right prevents any further exercise of that right or of any other right.

21. Assignment

The Buyer and each Delegate may not assign, transfer, or otherwise dispose of any right or obligation under these Terms without the prior written consent of the Organizer. The Organizer may assign or transfer its rights and obligations under these Terms in whole or in part, including in connection with a corporate reorganisation, merger, or transfer of the Event to a successor organiser.

22. Updates to These Terms

The Organizer may amend, supplement, or replace these Terms from time to time. The version in force at the point of registration is the version that governs the Order, save that operational amendments made necessary by applicable law, venue rules, or safety considerations may be applied retrospectively on reasonable notice.

The Organizer will publish the current version of these Terms at the Event website. Continued use of Access Credentials or continued participation in the Event following publication of an amended version constitutes acceptance of the amended version to the extent permitted by law.

23. Acceptance

By (i) ticking the acceptance checkbox, (ii) submitting a registration form, (iii) completing Delegate information, (iv) making or authorising any payment, (v) receiving, holding, or presenting any Access Credential, or (vi) attending, attempting to attend, or entering the Event premises, the Buyer and each Delegate confirm that they have read, understood, and irrevocably agreed to these Terms and the Privacy Notice in their entirety.